Interlibrary Loan Information

Interlibrary loan is a service provided to obtain materials which are not available at the Florence County Library System. Materials for pleasure reading, business use, and serious study are borrowed from other library systems outside of Florence County. Photocopies of non-circulating materials can also be acquired. The conditions of this service are set by the Interlibrary Loan Code for the United States, 1994, revised 2001 (adapted by the American Library Association), local agreements, and the regulations of individual lending libraries

Who may use Interlibrary Loan
Patrons living in Florence County and holding a valid Florence County Library card without any outstanding fines may request up to three titles or one subject request at a time. Each patron may have only three interlibrary loan books checked out to their library card account at any one time. Any requests submitted over the three initial requests will not be ordered, and must be resubmitted by the patron after all other interlibrary loan books are returned to our facility. Graduate students who have access to no other libraries may be eligible to use interlibrary loan. Due to staff and time constraints, we are rarely able to provide interlibrary loan service for public and private school or college student assignments.

Materials Available
Fiction and non-fiction books can be borrowed through interlibrary loan. Photocopies from magazines, journals, or non-circulating books can be requested in accordance to the copyright law. Any request for photocopies from magazines or journals must include the full citation of the article. The full name of the journal, full name of the article, author of the volume, author of the article, volume and number and/or date of the issue, and page numbers of the article must be included or the request cannot be filled.

Materials NOT Available
The following types of materials cannot be requested: books owned by this library system (including all branch libraries), books published in the current year, periodical volumes or issues, reference books, and rare and valuable materials such as manuscripts.

Patrons may request books owned by the branch libraries at the headquarters’ reference desk or at any branch library, but cannot request the items through interlibrary loan. Exceptions will be made for lost or missing items. Books or materials that are currently checked out cannot be requested through interlibrary loan, but must be placed on reserve by the patron.

Books published in the current year cannot be requested through interlibrary loan. In these cases, patrons may request that the new book be purchased for the Florence County Library’s collection.

How Interlibrary Loan Works
All requests should be put on request forms which are available at the reference desk. Patrons of the branch libraries may make requests through their respective libraries or the headquarters; reference desk. In order for the books to be routed to the correct branch, the patron must designate on the request form the branch library that they wish to collect the book. Complete citations should be supplied, especially in the case of a photocopy request. The public access catalog and the serial holding must be checked before a request is made to determine whether or not the item is available at the Florence County Library System.

Plan ahead when requesting materials. The time necessary for an interlibrary loan to arrive depends on the difficulty of the request, the distance of the lending library from Florence, and the backlog of interlibrary loan requests. A minimum of two to four weeks is needed in most cases to search, process, and retrieve each request.

There is no charge for requesting materials. However, the cost of photocopy requests must be paid by the requester. Due to photocopy agreements, some photocopies may be free of charge, but more likely it will cost between $3.00 and $5.00 and up for each bibliographic citation. Occasionally a charge will be made by a lending library for the loan of a book. In such cases, the requester must bear the burden of the charge.

When the material arrives and is processed, the patron will be notified by telephone or mail. (*Note: No long distance phone calls will be made by the library staff.) Materials must be picked up and checked out through the circulation department as with any Florence County Library book. Patrons who do not pick up requested material will be suspended from using the interlibrary loan system. Requests must be cancelled in a timely manner by the patron if they are no longer needed.

Loan Period
The loan period is determined by the lending library and is usually two to three weeks. We cannot change a due date or lengthen the loan period designated by the lending library. Renewals should not be requested unless absolutely necessary. The circulation staff cannot renew an interlibrary loan book. The interlibrary loan librarian must contact the individual lending library with any renewal request. A renewal request by telephone or in person must be made four days in advance of the due date, as most lending libraries will not renew any overdue materials.

Prompt return of interlibrary loan materials is requested of all patrons. Any overdue fine charged by the lending library will be charged to the patron’s account.

Lending libraries determine any conditions regarding the use of their materials. Limitations such as “no renewals” or “in-house use only” must be honored.

Returning Materials
All materials borrowed through interlibrary loan must be returned to the circulation department. Books returned late are subject to the same fines as Florence County Library books. Failure to return interlibrary loan materials on time may result in the cancellation of the patron’s interlibrary loan privilege. Late returns jeopardize the ability of the Florence County Library to borrow materials in the future.

For more information, contact the Interlibrary Loan Department at the Florence County Library or telephone 662-8424